Job Title: Assistant Programme Analyst (Governance and DRR)
Supervisor: Governance and DRR Programme Analyst
Under the direct supervision of the Governance and DRR Programme Analyst, and the overall
guidance of the Head of Program Unit; the Assistant Program Analyst provides support to
the execution of projects and initiatives under the Governance and DRR Portfolio, supports
the design, planning and management of the country programme by managing data and
facilitating programme implementation. And promotes a client-oriented approach consistent
with UNDP rules and regulations.
Function / Key results expected
1)Administration and implementation of programme strategies, adaptation of processes
Ensures administration and implementation of programme strategies, adapts
processes and procedures focusing on but not limited to the achievement of the
Presentation of thoroughly researched information for preparation of CCA, UNDAF,
Effective application of Results Based Management (RBM) tools and establishment of
management targets (BSC) related to Governance portfolio and regular entry in the
Enhanced Results Based Management platform
Establishment of the mechanisms to track use of RBM tools and maintenance of RBM
Presentation of information/ reports for identification of areas for support and
Implementation of the CO partnerships and resources mobilization strategies,
preparation of reports.
2)Support to management of the CO programme
Provides effective support to management of the governance and DRR portfolio
within the CO programme focusing on but not limited to the achievement of the
Presentation of thoroughly researched information for formulation of country
programme related to governance and DRR portfolio
Preparation of project documents’ drafts, work plans, budgets, proposals on
Provision of guidance to the executing agencies and project teams on routine
implementation of projects,
Follow up on performance indicators/ success criteria, targets and milestones,
preparation of reports.
Analysis of the situation in programme, identification of operational and financial
problems, development of solutions.
Preparation and presentation of programme/project related information as required
3)Administrative support to the Programme Unit
Provides administrative support to the Governance and DRR Portfolio and Programme
Unit focusing on but not limited to the achievement of the following results:
Organization and preparation of minutes of meetings/events and drafting
correspondence with executing partners, project teams, and programme as requested
by the supervisor and/or head of programme.
Provision of effective support to the Programme Unit as a whole, where necessary, that
may be requested by the Head of Programme Unit
4)Support in creation of strategic partnerships and implementation of the resource
Provides support in creation of strategic partnerships and implementation of the
resource mobilization strategy focusing on but not limited to the achievement of
the following results:
Present information/ reports for identification of areas for support and interventions
coming out of ongoing projects
Analyze information on donors, preparation of donor’s profile and database,
establishment of contacts with donor counterparts.
Maintain proper documentation on mobilized resources and donor agreements and
contributing to relevant reports required by donors or other cost sharing partners
5)Facilitation of knowledge building and knowledge sharing
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing
on but not limited to the achievement of the following results:
Synthesis of lessons learnt and best practices in Governance and DRR Portfolio.
Education: University Degree in Business or Public Administration, Economics, Law, Political or Social Sciences.
Experience: Minimum 2 years of programme administration and/or relevant experience at
the national or international level. Experience in the usage of computers and office software
packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database
packages, experience in handling of web based management systems.
Language requirements: Fluency in English. Arabic desirable.
Competencies and Critical Success Factors
Knowledge Management and Learning
Development and Operational Effectiveness
Leadership and Self-Management